The club shall be named as the “Warminster Model Boat Club”, hereafter referred to as “the Club” in this document.
- a) The objectives of the Club shall be to bring together persons interested in marine modelling and associated activities and wherever possible amenities to support the above aims, and to associate with other bodies according to the wishes of the membership.
A committee, appointed by the membership at the AGM shall conduct the business of the club. The size and structure of the Committee may vary from time to time according to the requirements of the Club, but shall in all cases be led by three officers.
The duties of the above officers are as follows.
CHAIRPERSON: The Chairperson shall maintain a good overview of the Club’s business, and shall be responsible for calling and chairing all meetings as required.
SECRETARY: The Secretary shall responsible for conducting all correspondence, taking minutes at all meetings, and shall ensure that the Club is run in accordance with all Club Rules, National and Local Laws and Legislation, and shall maintain a register of the following.
- Members’ Names, Addresses and Telephone numbers
- Details of Club Property held by any members.
The above information shall be kept confidential to the Club and its members.
TREASURER: The Treasurer shall be responsible for conducting the financial affairs of the Club, and shall.
- Maintain records of all income and expenditure
- Provide up to date financial details for all meetings as requested
- Make all records available for inspection by any member of the Club. However, any member requiring inspecting the financial records MUST provide a written request giving a minimum of four weeks’ notice.
- Produce a set of audited accounts for approval at the AGM.
COMMITTEE MEMBERS: Committee members may only be appointed to fill the positions identified as being necessary to run the Club in a fair and efficient manner, having due regard for all activities in which the club is engaged, by the committee prior to the AGM. (See appendix)
Any member of the Committee may, if required hold more than one position but no more than two, subject to the following restrictions.
(a) The positions of Chairperson, Secretary, and Treasurer must be held by separate persons who MUST NOT be related to each other.
(b) Where a member holds two positions the second position should be regarded as vacant and therefore available to another member of the club.
RESIGNATIONS of OFFICERS
When an Officer resigns during his or her term of office, an EGM should be called within 28 days of the resignation to elect a successor.
When a Committee member other than an officer resigns their position, the committee may either appoint one of the other committee members or co-opt a member to the committee as a temporary appointment to cover the position until the next AGM.
POWERS to CO-OPT
The Committee shall have the power to co-opt members to serve on the committee for specific duties of a temporary nature, as and when required. Such positions to be non-voting.
Members accepting positions on the Committee do so on the understanding that they are able to discharge their obligations in a proper and fitting manner. Regular attendance at committee meetings is also a requirement.
A quorum shall consist of four Committee members, which must include a minimum of two Officers.
The club’s financial year shall commence on the 1st September and cease on the 31st August the same year for which a complete set of accounts shall be maintained.
a) ANNUAL GENERAL MEETING (AGM): The AGM will be held during September each year unless notified in writing. At this meeting, the committee will be elected by the members and receive the officers’ reports. Only people who are fully paid up members’ may vote, (see appendix).
b) EXTRAORDINARY GENERAL MEETING (EGM): An EGM may be called either by the Committee or by a Quorum of a minimum of ten members. The request must be made in writing outlining the reasons and accompanied by the relevant member’s signatures. An EGM should then take place within twenty-eight days of the request being received.
The Club may be dissolved at any time by the consent of three-quarters of the membership putting their signature to a document of dissolution.
The disposal of the club’s funds and assets, after discharge of all liabilities, would be decided by a majority vote of members at a meeting called for the purpose.
AMENDMENTS to the CONSTITUTION
Any proposed amendments to the Constitution must be submitted, in writing, to the Club Secretary at least twenty-eight days before the AGM.
Any amendments must be approved by a majority of the clubs members to equal at least 51%.
As and when deemed necessary, the appendices to the constitution may be amended subject to the requirements of the club by the committee. Any such changes will be notified to the club members via the newsletter, notice board or at an EGM/AGM
1) MEMBERSHIP DETAILS
- Single Member: Aged eighteen (18) years or over at the time of joining.
- Junior Member: Aged 10 to 18 years at the time of joining.
- Honorary Membership: Members who have been proposed and approved by a majority vote of the members at an AGM, for having given exceptional services to the club.
The committee has the right to refuse membership to any persons however a reason/s must be given in writing to the applicant for the refusal.
The subscriptions and joining fee payable shall be decided on by the committee and advised to the membership, with the membership year being 1st September till 31st August the same year. The initial joining fee will also be applicable to members whose subscription is deemed to be in arrears.
Club officers and committee will not be exempt from annual club membership subscriptions.
All paid up members of the age 16 or over have a right to vote at the AGM or any EGM. These include:
- Single Member
- Honorary Member
Voting for a person nominated for committee may either be in person at the EGM / AGM or by post that has been received by the secretary on the Saturday before the EGM / AGM
Expenditure up to the value of £75 may be authorised by the Treasurer and either the Chairperson or Secretary. Expenditure above this amount must be approved at a committee meeting. A receipt must accompany any claims for purchases. Only the Treasurer and either the Chairperson, Vice Chairman or the Secretary can sign cheques.
An audited set of accounts will be presented at the AGM: the person auditing must be an adult paid up member of the club (not a junior member) and must not be related to the treasurer, nor a member of the serving committee.
GRIEVANCES AND ITEMS OF BUSINESS
If any member has a grievance or item of business thought to be of importance, the grievance or point must be in writing and passed to the WMBC Secretary. This must then be raised at the next committee meeting where the issue will be discussed. If the majority of the committee deems the item valid; the person raising the issue may be invited to attend a meeting to discuss the issue further. Where this takes place, a maximum of two issues may be allowed/raised at any one time, these will be discussed with the member, officers and committee at the commencement of business. When the issue has been discussed, the member must then leave the meeting. Confidentiality must be observed at all times by all parties concerned over the issue/s being raised.
If a member is, in the opinion of the committee found/reported to be bringing the club into disrepute, the following course of action must be followed:
- A letter will be sent to the offending member advising of his/her reported actions and inviting them to attend the next committee meeting to explain his/her conduct.
- If the action of bringing the club into disrepute is considered proven by the majority of the committee, the member will be given either a verbal warning, which shall be minuted or a written warning, subject to the severity of the action.
- Should the matter be unproven, the matter will be deemed closed with no further action against the member.
- Should the member fail to attend the meeting with the committee without just reason, then the reported action of bringing the club into disrepute will be considered valid and a written warning will be issued.
- Any verbal warning or written warning shall remain valid for a period of 6 months of its issue.
- If after this period, the member does not re-offend then the disciplinary action is deemed completed and the matter closed.
- Any member issued a verbal warning that re-offends within this period, the above action will be repeated and if proven a written warning will be issued.
- In the event of a second written warning being issued, the offending member subscription will be suspended until the AGM, where that person’s membership will be discussed and members attending will decide by voting whether to approve or reject that person’s membership for the following year.
- Where it is proven that a serious breach of discipline has taken place, such as assault of, theft from fellow members, wardens or viewing public, or willful damage, the committee will have the authority to immediately expel the member from the club.
The club has £5M public liability Insurance, however, this insurance does not cover any damage or loss of any of the member’s models or boats or items relating to them or members vehicles or personal possessions. Members should be aware that the insurance provided might not be acceptable at all venues. Unless members fees are paid in full insurance will not be valid for that member.
Membership Secretary: Duties include issuing of membership forms, a collection of membership fees, issuing of membership cards and car pass, keeping and up to date record of members details ensuring the secretary has an updated record of members details. A record is to be kept of monies received and all monies collected are to be passed to the treasurer.
Newsletter Editor: Produce and issue a club newsletter which promotes NMBC in a good and fitting manner, advises members of forthcoming events, reports on club events, and from time to time include articles of interest with regards model boating. Articles generated from within the club members are to be encouraged, however, the editor has the final decision of what is included. Any articles deemed controversial by the editor will need to be approved by the committee. The newsletter should be produced and issued where possible four times per year. The cost for printing and postage will be covered by NMBC.
General: When deemed necessary, general members of the committee may be elected to assist with the general running of the club.
NOMINATION FOR COMMITTEE
Committee positions will be notified to the members via the newsletter or other prior to the AGM. Any member/s wishing to stand for election for the committee must put their nomination in writing supported by a seconder, to the Secretary 20 days prior to the AGM. A list of candidates will then be advised / available to the membership prior to the AGM.
If a position/s receives no nominations prior to the AGM, then new nominations will be accepted only for these position/s at the AGM.
GENERAL CLUB RULES/BYLAWS
- The membership year is from 1st September through to 31st August. Subscriptions are due on 1st September of each year and must be paid up by the end of September. We charge a monthly pro rata basis for new members wishing to join the club for 2017 to 2018 that is £2.08 per month. Any member who has not paid will not be allowed to enjoy the clubs facilities and maybe charged any re-joining fee applicable at that time.
- Where relevant all Radios must be turned on only when you have obtained the appropriate “Club Frequency Peg” from the board. The Club Peg should be replaced with a plain Peg with your name written on it to assist other members. The Peg should be returned when you are not sailing your model.
- If the Peg is in use, then the waiting member should advise the “Peg Holder” that he is waiting to sail. At this time the “Peg Holder” should vacate the Peg after a period of 20 minutes and pass it on to the waiting member. It is up to the waiting member to make the request.
- In the event of a Pegboard not being present at the lakeside, members must check frequencies with members already sailing before switching on his or her transmitter.
RULES 2 – 4 ABOVE DO NOT APPLY TO MEMBERS WHO ARE USING TRANSMITTERS ON THE 2.4GHZ FREQUENCY
- Any extended aerials are to be protected so as not to cause injury to anyone.
- Boats with I/C engines ARE NOT permitted.
- Foul language at the lakeside or at any Club Event will not be allowed or tolerated. (see rule 18)
- Respect for wildlife and the lakeside environment is paramount and is to be observed at all times, at our lake or when visiting any other site, DO NOT chase any waterfowl with your models.
- Larger and faster models that create a large wash must slow down when near smaller lighter craft.
- Power gives way to sail, however, yachtsmen must not abuse this.
- Models using steam power must have a valid boiler test certificate and the member must be prepared to produce this when requested by any committee member. Secondly operating a steam power unit without a valid boiler test certificate invalidates any insurance the club provides for that member.
- DO NOT drop any litter or leave any rubbish behind that is of your own making.
- Children under the age of 10 must be supervised at all times by their parent or guardian.
- Children under the age of 10 are not allowed to sail a boat without their parent or guardian supervising at all times.
- Children under the age of 10 must not place or attempt to remove a boat from the water, the child’s parent or guardian must do this.
- Instructions and direction from the Park Wardens must be adhered to at all times.
- Please be courteous to other club members and any members of the public at our lake or when visiting elsewhere, each and every member is an ambassador for our club.
- Health and safety, generally it is expected that every member operates in a safe and proper manner so as not to endanger, compromise or injure any other club member, the general public, wildlife or property. As we all know it is not at times easy to launch our boats at our lakeside, therefore please make sure you have the relevant slings or lifting or launching devices to not compromise any health or safety, if you need help ask for it, please. In regard to oils or greases used in the use of model boats, it is recommended that only mineral based oils and greases be used, so as not to permanently damage the environment that we operate in. LIPO batteries can be dangerous if being charged on site, please ensure that an appropriate safety bag or box is used whilst being charged.
APPENDIX 1: WARMINSTER PARK
- Parking is allowed on site with a club badge on a first come first served basis with a maximum of 5 vehicles beside the lake, there is also parking available opposite the tennis courts where club badges must also be displayed. No vehicle is permitted to drive on any grass within the park. There is also lots of free parking available in the roads surrounding the park. Vehicles are to give way to all pedestrians and cyclists at all times. Maximum Speed limit within the park is 5 mph. The club is not responsible for any loss or fine however incurred.
- It is expressly forbidden for any member to enter the lake for any reason. Any member who elects to enter the lake does so at their own risk.
REGULATIONS (Legal requirements)
- Strictly, only 27 & 40 MHz & 2.4 GHz. radio control sets are allowed
- An appropriate frequency flag must be flown on the transmitter aerial. These are coloured for the 27 MHz, and green with the frequency number in white letters for the 40 MHz.
- A valid boiler test certificate for steam powered models must be provided if requested.
Anyone wishing to seek clarification on any of these rules and regulations should ideally contact the Club Secretary